Secretary

About

Announcement Number: BRASILIA-2020-20 Hiring Agency: Embassy Brasilia Position Title: Secretary – All Interested Applicants Open Period: 05/15/2020 – 05/29/2020 Format MM/DD/YYYY Vacancy Time Zone: GMT-2 Series/Grade: LE – 0120 6 Salary: BRL R$63.618 Work Schedule: Full-time – Promotion Potential: LE-6 Duty Location(s): 1 Vacancy in

Brasilia, BR Telework Eligible: No For More Info: HR Section
3312-7726
BrasiliaRecruitment@state.gov

Overview

Hiring Path: • Open to the public
Who May Apply/Clarification From the Agency: All Interested Applicants / All Sources For USEFM – FP-8. Actual FS salary determined by Washington D.C. Security Clearance Required: Public Trust – Background Investigation Appointment Type Permanent Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply. Summary:

The U.S. Mission in Brasilia is seeking eligible and qualified applicants for the position of Secretary in the U.S. Treasury Financial Office (TREAS).

The work schedule for this position is Full Time (40 hours per week). Supervisory Position: No Relocation Expenses Reimbursed: No Travel Required: Not Required Back to top

Duties

Provides secretarial/administrative assistance to the U.S. Treasury Financial Attaché in helping the office to operate effectively and to coordinate with other offices within and outside of the U.S. Embassy Brasilia. Also works with the LE Staff Economic Specialist in Sao Paulo on administrative manners related to the Treasury Financial Office presence in U.S. Consulate General Sao Paulo. Responds to incoming calls, emails, faxes and other inquiries; scans and prints documents; maintains all office supplies; completes invoices and other basic recordkeeping; arranges meetings, conferences, and representational events for the Treasury Financial Attaché, LE Staff Economic Specialist, and visiting U.S. officials; making travel arrangements (flights, hotels, etc.), and processing reimbursement requests; assists with travel arrangements for other U.S. Treasury officials visiting Brazil; interacts with other offices in the Embassy, Consulates, and agencies in Washington on administrative matters related to the U.S. Treasury Financial Office.

For more information about the main duties of the position, please click Here.Back to top

Qualifications and Evaluations

Requirements:

EXPERIENCE: Progressively responsible secretarial or clerical administrative experience is required

JOB KNOWLEDGE: Knowledge of office management, administration procedures and office protocol.  Knowledge of customer service techniques.  Good working knowledge of pertinent FAMs, FAHs, Treasury Financial Department policies. Education Requirements:

Completion of secondary school is required. Evaluations:

LANGUAGE: (This may be tested)

English Fluency in speaking, reading and writing  is required.

Portuguese Fluency in speaking, reading and writing  is required.

SKILLS AND ABILITIES: Excellent office management and administrative skills, including strong telephone and communication skills.  Proficiency with standard office hardware (e.g. computers, scanners, fax, etc.), Microsoft Office package (Word, Excel) Outlook and the Internet.  Ability to work professionally and effectively with high-level officials and their staffs.  Typing level II (40-59wpm) is required.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. Qualifications:

All applicants under consideration will be required to pass medical and security certifications.Back to top

Benefits and Other Info

Benefits: Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Brasilia may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office. Other Information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given. 

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.Back to top

How to Apply

How to Apply:

All candidates must be able to obtain and hold a Public Trust clearance. 

To apply for this position click the “Apply for this position” button.  For more information on how to apply visit the Mission internet site.

Important notes:

• Please make sure you enter all your work experience and education through the ERA Application. Attached Curriculums files will not be considered.
• For positions that require English Levels III or IV, applications MUST be submitted in English.
• USEFM Candidates must have at least one year remaining on their sponsor’s tour of duty to be considered eligible to apply for this position at the time of the announcement closing.

Required Documents:

In order to qualify based on education, please submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.

• DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email. 

https://erajobs.state.gov/dos-era/vacancy/viewVacancyDetail.hms?_ref=uwhyyzn3pt0&returnToSearch=true&jnum=14563&orgId=56